Concur Expense Type Matrix: Cash Advances

Cash Advance Expense Types

Expense types are a critical part of Concur's request and report functionality. Use this matrix to better understand the available cash advance expense types.

EXPENSE TYPE – PARENT	EXPENSE TYPE – CHILD	Description
01. Transportation	N/A	Use parent category to estimate the total for all other transportation expenses (e.g., taxi, parking, fuel, etc.).
	Airfare In-Country Cash Advance	Use for airfare between two foreign locations that cannot be direct-billed. Airfare to or from a U.S. location should be direct-billed and cannot be included on a cash advance.
	Car Rental	Use for rental car expenses. Fuel for a rental car should be budgeted under the Transportation parent category.
02. Lodging	N/A	Cannot select parent category; must select a child expense.
	Lodging	Use for actual hotel expenses when not eligible for per diem.
	Lodging – Foreign Per Diem	Use for lodging per diem for the traveler or group of travelers: When traveling outside of the U.S. For long-term travel within the U.S. (more than 30 days)
	Lodging – Group	Use for actual hotel expenses for a group of travelers when ineligible for per diem.
	Lodging – Other Accommodations	Use for non-commercial lodging accommodation expenses (e.g., Airbnb, apartment rentals, dormitories, etc.) when ineligible for per diem.
03. Travel Meals	N/A	Use parent category to estimate short-term domestic meal expenses for the traveler or group of travelers.
	Meals & IE – Foreign Per Diem	Use for meal per diems for the traveler or group of travelers: When traveling outside of the U.S. For long-term travel within the U.S. (more than 30 days)
04. Hosted Business Event	N/A	Use for social event expenses (e.g., hosted business meals, A/V equipment and furniture rentals, tickets to events, etc.).
05. Supplies	N/A	Use for non-travel, tangible goods that do not have another specific expense type.
07. Fees	N/A	Cannot select parent category; must select child expense. NOTE: Conference registration fees should be paid with a T&E card or purchase order and cannot be included on a cash advance.
	Passports/Visa Fees	Use for passport, Visa, or other documentation fees needed for travel
10. Other Expenses	N/A	Use when the expense does not fall within any other available category. A detailed explanation is required.
15. Licenses	N/A	Cannot select parent category; must select child expense.
	Licenses (Certificates/Permits, Facility)	Use for license or permit fees needed while on travel status.
22. Personal Vehicle Mileage	N/A	Use to estimate miles that will be driven in the traveler’s personal vehicle.
99. Restricted Expenses	N/A	Cannot select parent category; must select child expense.
	Consultants/Professional Services	Use for payment to individuals for professional services that cannot be invoiced or paid directly by the University (e.g., day laborers, tour guides, translators, etc.)