Cash advances are available on an exception basis. They only apply to UCLA employees and are issued via the Concur system no more than 7 days before the trip. Review the Lifecycle of a Cash Advance web page for additional information.
Travel Accounting may grant a cash advance if:
- The traveler(s) will be on travel status for more than 30 consecutive days
- The travel requires special handling (e.g., group travel for UCLA Athletics or UCLA student groups)
- The trip involves international travel to remote areas where standard banking and credit card transactions are not available
Before requesting a cash advance, review the list of Approved Business Expenses for Cash Advances.
Not all employees have access to Concur’s cash advance request functionality. If a traveler needs to be granted access, the trip’s projected expenses must first be submitted to Travel Accounting via a Concur exception request. For complete instructions, review the How to Obtain Cash Advance Access knowledge article and How to Submit a Cash Advance Request training guide.
The cash advance recipient is responsible for overseeing the reconciliation of their cash advance. Review the How to Reconcile a Cash Advance and How to Return an Unused Cash Advance training guides for details.