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T&E Card Withdrawals


UCLA employees are only allowed to use cash-withdrawal funds for travel and entertainment expenses that are related to University business and reimbursable under University policies.

NOTE: T&E card cash withdrawals are not considered a cash advance and do not require exceptional approval. 


A 2.5% administrative fee with a minimum charge of $2 is assessed on each cash withdrawal. This fee appears on the cardholder’s monthly statement and is a reimbursable expense.

To minimize these fees, we recommend the traveler withdraw only the anticipated cash needed for incidental expenses. The T&E card should be used for expenses whenever possible.


UCLA has established a standard monthly cash withdrawal limit for all University travelers. In general, cardholders are limited to $200- to $300-withdrawals per transaction per machine with a maximum of three transactions per 24-hour period.