Additional Resources

Air Travel

University travelers should use coach/economy or equivalent fare when available and are encouraged to take advantage of discounts on air tickets purchased in advance.

Ticketless airfare (e-tickets) will be reimbursed when an original itinerary or confirmation is submitted in support of an Express or Travel Expense Voucher. The itinerary/confirmation must indicate the form of payment.

Airfare will not be reimbursed in advance of a trip. Departments are encouraged to book air travel with  UC Travel Center's  to avoid out-of-pocket expenses for travelers.

Three ways to book air travel with UC Travel Center.

  1. Call  to speak with a Travel Counselor at (800) 235-8252 or (310) 206-2639
  2. Email your travel request or inquiry at travel@finance.ucla.edu. A UC Travel Counselor will reply to your request.
  3. Make travel reservations using  UC Travel Center online booking tool 24/7.  Log in to Connexxus with your credentials. Select Book Online Now.  Select UC Travel.

Fees:  Agent assisted fee of $32 will apply

           $10 online booking fee will apply

 

Rental Automobiles

Travelers are expected to use the University's preferred rental car vendors and request the UCLA contract rate. See UCLA Discounts and Contract Rates for more information. 

University of California has a system wide car rental program with Enterprise, Hertz, National, Dollar and Thrifty. The contracts offer business travelers the most economical pricing that includes comprehensive insurance for rentals in the United States (through the car rental company). Travelers renting outside the USA may have to purchase additional insurance where coverage in not included in the UC rates.

To ensure that your car rental reservation includes UC preferred rates with car insurance, please contact UC Travel Center.  

Three ways to book air travel with UC Travel Center:

  1. Call  to speak with a Travel Counselor at (800) 235-8252 or (310) 206-2639
  2. Email your travel request or inquiry at travel@finance.ucla.edu. A UC Travel Counselor will reply to your request.
  3. Make travel reservations using  UC Travel Center online booking tool 24/7.  Log in to Connexxus with your credentials. Select Book Online Now.  Select UC Travel

Fees:  Agent assisted fee for car only reservation., $ 15.00  will apply

                       NO fee when car reservation is made online.

For domestic car rental reservations, the agreements include insurance applicable for UC business related travel only. 

At time of rental, UC employees should decline the Collision Damage Waiver (CDW), Loss Damage Waiver (LDW) and Supplemental Liability (SLI) when renting a car for business travel within the United States. Additional insurance purchase at time of is not reimbursable.

International car rental traveling on UC Business is subject to limited insurance and deductibles.

You should purchase additional CDW/LDW/SLI insurance when renting in foreign countries even when booked with UC Travel Center. The additional insurance cost will be reimbursable. We highly recommend speaking with a UC Travel Center agent for when reserving for international car rental. Contact your campus Risk Services for car insurance guidelines as each country has different requirements.  See Related Information for list of Campus Risk Services.

Travelers must pay the rental charges and then request reimbursement from the University, as the University does not accept direct billing, direct credit or guarantee payment rental agencies at this time. Itemized receipts must be submitted with your Express.

 

Guidelines

Entertainment Policy

Travel Policy

Helpful Travel Planning Links

Helpful Travel Reimbursements Links