Mileage & Fuel Expenses for University Travel
To get reimbursed for fuel and mileage expenses, travelers on University business should:
- Submit a claim for fuel when a University-owned vehicle or rental car is driven.
- Submit a claim for mileage when a personal vehicle is driven.
The costs of fuel and wear-and-tear on the vehicle are incorporated into the mileage rates.
Various rates apply for fuel reimbursement for vehicles driven for University travel, as shown below. Current rates are available in UC Business and Finance Bulletin G-28. These rates change frequently, so refer to this policy immediately before your trip for the latest figures.
|When private cars are used on University business, the employee must certify that the vehicle has the minimum liability coverage prescribed by UC Policy G-28:
Physically Disabled, Operating Specifically Equipped Vehicles
|Such travel will be reimbursed at the standard mileage rate for employee-owned vehicles.|
|Privately Owned Aircraft||Mileage should be computed on the basis of the shortest air route from origin to destination. Actual landing and parking fees can be reimbursed.|