Approved Business Expenses for Cash Advances

The following is a list of allowable expenses for travel cash advances. Items with asterisks (*) are only available when normal purchasing procedures (P-card or requisition/LVO with payment by check, EFT or wire) cannot be followed. Any other item is a special request and will be considered on a case by case basis only.

1. Local Services (in the host country, this could be one time payments or payments under local short term service agreements):
   • Permits (for dig sites, local permits, survey permits, etc.)*
   • Utilities for non-commercial subsistence (electricity, water, sewage, gas, telephone-land lines and internet access)
   • Shipping costs (from outside US only)
   • Equipment Rentals*
   • Copy services*
   • Unskilled workers up to $20.00 per day (for all other workers and skilled labor please see pre-hire worksheet)
2. Local Equipment Purchases:
   • Tents
   • Tools (shovels, hammers, nails, saws, etc.) Generators* Tables and chairs
3. Supplies:
   • Cleaning supplies
   • Paper
   • Staplers and staples
   • Dispensers and tape
   • Packing and mailing supplies*
   • Pens and pencils
   • Painting supplies
   • Toner
4. Non-Commercial Facilities:
   • Cabins
   • House Trailers
   • Vans (sleeping Vans)
   • Field camping equipment
5. Local Travel Costs:
   • Airfare (foreign travel only, no US segments)
   • Taxi, shuttles, trains, bus and car services (with driver, only for business, not for commuting)
6. Per Diem:
   • Long term per diem
   • Long term meals & IE
7. Miscellaneous:
   • Conference registration fees*
   • Excess baggage charges
   • Entrance fees to museums, exhibits and art shows

CST# 2046415-70