To: Faculty & Staff
Colleagues:
On June 7, UCLA Business & Finance Solutions released a BruinPost with guidelines on meals, meetings, events and travel. Since that release, California and Los Angeles County requirements have changed. On June 15, 2021, the state and county lifted many restrictions related to in-person gatherings. As a result, UCLA is updating its guidance accordingly.
Meetings, Meals, and Events
Submission of event plans and corresponding Los Angeles County checklists are no longer required. Similarly, approval from UCLA Environment, Health & Safety (EH&S) is no longer required. In summary, UCLA departments are no longer required to obtain special COVID-related approvals nor complete checklists for meals, meetings or events (other than day camps, overnight camps, K-12 schools and mega events with over 5,000 attendees indoors or 10,000 attendees outdoors). However, please refer to the Los Angeles County order (PDF) when holding any events.
Travel
The guidelines for travel remain the same as in the June 7 BruinPost and are as follows:
UCLA has been following public health guidance with regard to non-essential travel. Following CDC travel guidance changes, LACDPH has also modified their guidance to reflect that COVID-19 vaccines are readily available. Employees who are vaccinated may undertake non-essential travel, while such travel is still discouraged for unvaccinated individuals. UCLA employees must follow the LACDPH travel guidelines and corresponding mitigation measures, including mask wearing for all travelers and for those who are unvaccinated, testing before and after certain types of travel, as well as quarantining after returning from out-of-state travel. Managers and travelers should consider the impact of quarantine requirements at the destination location for work-related travel plans. Please note that travel no longer requires approval from a Dean, Vice Chancellor or Vice Provost, as has been required since last March.
If you have questions related to the above guidance, please contact Travel Accounting at travelacct@finance.ucla.edu.
Thank you,
Allison Baird-James
Associate Vice Chancellor, Business & Finance Solutions
Scott Monatlik
Sr. Director, Tax, Travel, Global, Records
