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2023-2024 Fiscal Close Procedures for Travel Accounting

Please be aware of these important dates and procedures related to travel and entertainment (T&E) reimbursements and expenses.

REMINDER: Due to the high volume of transactions received during fiscal close, we ask that all expenses be submitted as soon as possible. Invoices, reimbursements, and direct-billed transactions received after the specified due date may not be processed for Fiscal Year 2023‐24.

Important Dates

  1. Travel & entertainment expenses, including company card transactions for direct-billed airfare and service fees for trips concluded prior to June 1, must be received in the Concur Travel Accounting queue (reimbursements and direct billing) or the Travel Accounting office (vendor invoices) for processing by 5 p.m. Friday, June 7, to be processed for Fiscal Year 2023‐24.
  2. Travel & entertainment expenses, including company card transactions for direct-billed airfare and service fees for trips concluded between June 1 and June 14, must be received in the Concur Travel Accounting queue (reimbursements and direct billing) or the Travel Accounting office (vendor invoices) for processing by 5 p.m. Friday, June 14, to be processed for Fiscal Year 2023‐24.
  3. Travel & entertainment expenses (reimbursements and vendor invoices) submitted after 5 p.m. on Friday, June 14, will be processed on a first-come, first-served basis after all submissions made before the deadline are completed. Submissions made after the deadline are NOT guaranteed and may be posted with an effective date in the new fiscal year.
NOTE: Transactions processed by Travel Accounting before 5 p.m. on Wednesday, June 26, will be posted to the general ledger in Fiscal Year 2023‐24. You will need to review your ledgers to ensure expenses relating to 2023‐24 have been properly recorded. If any invoices are not recorded on the ledger and you would like to accrue charges, you may submit an accrual journal to General Accounting by the appropriate deadline in order for that expense to show up on the preliminary general ledger.

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