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2022-2023 Fiscal Close Procedures for Travel Accounting

Attention all travel preparers:

Please be aware of these important dates and procedures related to travel and entertainment reimbursements and expenses.

Please refer to this website for information about submitting T&E reimbursements.

Please refer to this document for instructions on submitting T&E invoices electronically. 

  1. Travel & Entertainment expenses including company card transactions for direct billed airfare and service fees for trips concluded prior to June 1st must be received in the Concur Travel Accounting queue (reimbursements and direct billing) or Travel Accounting office (vendor invoices) for processing by 5 p.m. Friday, June 9th to be processed for Fiscal Year 2022‐23.
  2. Travel & Entertainment expenses including company card transactions for direct billed airfare and service fees for trips concluded between June 1st and June 20th must be received in the Concur Travel Accounting queue (reimbursements and direct billing) or Travel Accounting office (vendor invoices) for processing by 5 p.m. Tuesday, June 20th to be processed for Fiscal Year 2022‐23.
  3. Travel and Entertainment expenses (reimbursements and vendor invoices) submitted after 5 p.m. on Tuesday, June 20th will be processed on a first-come, first-served basis after all submissions made before the deadline are completed. Submissions made after the deadline are NOT guaranteed and may be posted with an effective date in the new fiscal year.

*Due to the high volume of transactions received during fiscal close, we ask that all expenses are submitted as soon as possible. Invoices, reimbursements and direct billed transactions not received by the specified due date may not be processed for Fiscal Year 2022‐23.

** Transactions processed by Travel Accounting before 5 p.m. on Friday, June 30th will be posted to the general ledger in Fiscal Year 2022‐23. Therefore, you will need to review your ledgers to be sure that all expenses relating to 2023‐23 have been properly recorded. If any invoices are not recorded on the ledger and you would like to accrue charges, you may submit an accrual journal to General Accounting by the appropriate deadline in order for that expense to show up on the preliminary general ledger.