Updated On July 5, 2017 - 9:08am

2011-2012 Fiscal Close Procedures for Travel Accounting

Travel Accounting Phone Hours

9 a.m. to 4 p.m., closed from Noon to 1 p.m., Monday - Friday

  1. Registration, Vendor Invoices and Travel Expenses concluded prior to May 31st, must be received in the Express Travel Accounting queue or Travel Accounting office (registration fees or paper invoices) for processing by 10 a.m. Friday, June 8th to be processed for Fiscal Year 2011-12. Express reimbursements that have been "returned for more information" on or before June 8th must be submitted back into the Travel Accounting queue by 10 a.m. Friday, June 15th to be processed for Fiscal Year 2011-12*.
  2. Registration, Vendor Invoices and Travel Expenses concluded between June 1st and June 8th must be received in the Express Travel Accounting queue or Travel Accounting office (registration fees or paper invoices) for processing by 10 a.m. Friday, June 15th to be processed for Fiscal Year 2011-12. Express reimbursements that have been "returned for more information" on or before June 15th must be submitted back into the Travel Accounting queue by 10 a.m. Friday, June 22nd to be processed for Fiscal Year 2011-12**.
  3. Registration, Vendor Invoices and Travel Expenses concluded between June 9th and June 29th must be received in the Express Travel Accounting queue or Travel Accounting office (registration fees or paper invoices) for processing by 5 p.m. Friday, June 29th to be processed for Fiscal Year 2011-12. Express reimbursements that have been "returned for more information" on or before June 29th must be submitted back into the Travel Accounting queue by 10 a.m. Monday, July 2nd to be processed for Fiscal Year 2011-12.
  4. Direct bill payments for airfare must be submitted to UC Travel and ticketed by 3 p.m. June 29th to be processed for Fiscal Year 2010-11. Any payments made after 3 p.m. on June 29th, will be processed with an effective date in the new fiscal year.

Deadline at a Glance

Travel prior to May 31, 2011

Due By 10 a.m. June 8

Returned for more information

Due By 10 a.m. June 15

Travel Between June 1st - 8th

Due By 10 a.m. June 15

Returned for more information

Due By 10 a.m. June 22

Travel Between June 9th - 29th

Due By 5 p.m. June 29

Returned for more information

Due By 10 a.m. July 2

* Due to the high volume of transactions that we receive during fiscal close, we ask that all reimbursements are submitted as soon as possible. Payments and reimbursements not received by the specified due date may not be processed for fiscal year 2011-12.

** On Thursday, July 5th, all transactions processed through Express for fiscal year 2011-12 will have been posted to the general ledger. Therefore, you will need to review your ledgers to be sure that all expenses relating to 2011-12 have been properly recorded. If any invoices are not recorded on the ledger and you would like to accrue charges, you may submit an accrual journal to General Accounting by 9 a.m. Tuesday, July 10th in order for that expense to show up on the preliminary general ledger.