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How to Plan Your Trip

The following is a step by step guide on how to plan a trip for University business. Use the related links for further information.

Task Steps
1. Complete a Traveler Profile  Travel Profiles are now being created online through the Connexxus Portal. Simply log on to the Connexxus Portal and click on the “Edit Profile” link at the bottom right side and then on “Update Contact Info”.  Once in the profile form, fill in all the blanks. This allows the Travel Center to make your travel arrangements without having to ask for your personal information each time you travel and it  makes it easier for us to locate you if you need assistance while on travel.
2. Make payment arrangements
  • See the T&E Card section for articles about payment types available to UCLA travelers. You may have to take the following steps:
    • Apply for a U.S. Bank Travel & Entertainment Card, if you don't already have one.
    • Find out how you can have your department prepay your airline ticket.
    • Apply for a travel advance, if necessary.
  • Review policies that may apply to your reimbursement.
3. Select resources for your trip
  • Locate resources for air, car and hotel from the Air-Car-Hotel section.
  • Review travel resources and safety information. Links to this information are available in the Resources section.
4. Make reservations Reservations can be made by contacting the UC Travel Center directly, or by accessing our online booking tool on the Connexxus Portal.
5. Get ready to go   Check in and get a boarding pass online if traveling by air.