The University of California has a system-wide car rental program with Enterprise, Hertz, National, Dollar, and Thrifty. The contracts offer business travelers the most economical pricing that includes comprehensive insurance for rentals in the United States through car rental company. Travelers renting outside the USA may have to purchase additional insurance where coverage is not included in the UC rates.
What car size is required by UC Car policy?
UC requires that an economy, compact or intermediate model be requested. These models should be used unless a no-cost upgrade is provided. Justification will be required for cars larger than midsize when requesting reimbursements.
UC Employees and Student are not allowed to rent vans for 10 or more passengers (including driver) capacity from rental car agencies for business or class activities due to safety concerns.
UC Employees and Students are restricted against renting vans with ten people, including drivers for UC business-related travel. Regulations require the driver to have a Class B driver's license. Because not all commercial rental agencies observe these rules, we will redirect larger groups into multiple smaller vehicles such as 7-8 passenger minivans.
Frequently Asked Questions
May I use UC car rental preferred rates for personal use?
Yes, you may use the car rental preferred rates for personal use if you are an active UCLA employee only.
You can book the reservation via the Connexxus portal. Log in using your credentials. Click Book Online. Click on the Personal Travel tile. Click on either Hertz or Enterprise to book your car rental.
Proof of UC employee affiliation will be required at the time of pick-up.
If you are a UC student, you can use discounted car rental rates.
Is car rental insurance included if my rental is partly for personal purposes? For example, if I wish to extend my business trip and explore the area for personal use or if the business portion of my journey is divided by a weekend?
Only National and Enterprise extend UC’s contract coverage to include personal days. As long as some portion of your trip is business and therefore reimbursed by UC, the agreed-upon rental coverage of the country will apply.
What are the restrictions for renting a Cargo Van or a ¾ Ton Pick Up 4WD?
Commercial Truck Program – Please log in to Connexxus and refer to Enterprise Commercial Truck Program.
For more FAQs on car rental, please visit the Car Rental Program FAQs page.
