The following guidelines are provided in Business and Finance Bulletin (BUS) G-28, Policy and Regulations Governing Travel:

When a traveler lodges with a friend or relative while on official University business, a non-cash gift such as flowers, groceries or a restaurant meal may be provided to the host/hostess. Only one gift per stay may be provided to a host and the actual cost of the gift may be reimbursed, up to $75. IRS regulations stipulate that a receipt must be provided for gifts costing $25 or more.

When submitting claims for reimbursement for host or hostess gifts, be sure to use the expense type Host/Hostess Gift instead of Entertainment, Non-Cash Award or Other Expenses.